Job Summary
Experienced, highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to leadership team. The ideal candidate will be a trusted team member who can manage multiple priorities, maintain confidentiality, prioritize the company culture, and ensure communications and operations run efficiently and effectively.
Job Duties and Responsibilities
• Provide executive level administrative support to company administrative and operational leadership.
• Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials
• Play an active role in managing calendars, coordinating appointments, and scheduling meetings
• Assist the company’s efforts in recruitment and onboarding of new employees
• Provide support between employees and HR consultant
• Provide support between employees and benefit provider
• Provide support between employees and IT team
• Arrange client and vendor visit details as needed including travel, in-office needs and internal scheduling, onsite events, transportation, catering, etc.
• Communicate with clients and vendors as needed
• Develop working relationships with the various internal teams
• Manage and order supply inventories for all company departments
• Manage and distribute company supplied, logoed apparel as needed across all company departments
• Manage employee incentive programs across all departments
• Assist in planning quarterly all-staff meetings
• Plan and lead annual company events (Christmas party, etc.)
• Coordinate with local civic organization for any company programs, sponsorships and events
• Exhibit flexibility in managing tasks
• Employ effective problem solving
• Other duties as assigned
Benefits
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Weekly Pay |
Paid each Thursday |
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Health Insurance Cigna Health Insurance (Gold Level) |
TDG Team Member – 100% Company paid premium, Annual Deductible $2,000 TDG Family/Spouse/Children/Significant others – 75% Company paid premium, Annual Family Deductible $4,000 |
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Life Insurance |
100% Company paid – $100,000 term policy |
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Long Term Disability |
100% Company paid |
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Short Term Disability |
100% Company paid |
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Dental Insurance (Carrier is Principal) |
Team Member paid |
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Vision Insurance (Carrier is VSP) |
Team Member paid |
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Flexible Spending Account (FSA) (Carrier is Pinnacle) |
TDG will contribute $500 with an employee minimum annual contribution of $260 ($5 per week) |
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Supplemental Life Insurance |
Team Member paid – up to an additional $300,000 individual, $30,000 spouse, $10,000 child; Portable |
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Accident, Critical Illness |
Team Member paid at a negotiated rate |
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Paid Time Off (PTO) |
16 days (personal, medical and vacation) at Team Member’s discretion – Prior supervisory approval required Option to carry 5 days forward to the following year |
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Paid Holidays |
New Year’s Day Labor Day Memorial Day Thanksgiving Fourth of July Christmas Day |
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Paid Maternity Leave Paid Paternity Leave |
100% paid up to 6 weeks 100% paid up to 2 weeks |
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401K Plan |
100% Company match for first 5% contribution 100% immediately vested |
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Logoed Apparel– Everyday Wear |
TDG logoed issued shirts, hats, and hoodies |
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Logoed Apparel |
TDG Team Member receives $400 of new TDG logoed apparel after 90 days of employment; to be elected from a catalog provided by HR |
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On-Campus |
TDG provided free healthy snack program, healthy beverage choices, and coffee bar |
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Bonuses |
Company-wide bonuses issued annually at company discretion, contingent upon budgetary approval. |
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Barrel Bonus Program |
TDG Team Members receive a full barrel of new-make whiskey upon their date of hire and after each additional 2 years of employment. The barrel(s) may be sold back to the company between 2-4 years ageing at an internal company published price. |
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5 Year Anniversary Employee Benefit |
TDG Team Members receive a $5000 (after tax) bonus upon 5-year anniversary |
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Employee Referral Program |
TDG Team Members receive $1000 (after-tax) once referral hire reaches 6 months of employment at TDG |
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Tuition Reimbursement |
100% tuition reimbursement with supervisory approval |
As part of our commitment to maintaining a safe and productive work environment, pre-employment drug testing is conducted post-conditional job offer acceptance. A positive result may lead to the denial of employment. Post-accident and reasonable suspicion drug and alcohol testing are also implemented to ensure a safe work environment.
Requirements
Job Requirements and Qualifications
• Previous experience in an administrative support role
• Bachelor’s degree in business or related field preferred
• Experience in administrative, marketing, and sales support desired
• Ability to work with a team or independently
• Strong attention to detail
• Strong ability to prioritize and multitask
• Desire to learn and grow with our company
• Excellent written and interpersonal communication skills
• Maintain high level of confidentiality
• Proficient computer skills, including strong Microsoft Office Suite experience
• An independent problem solver and self-starter
• Comfortable working in fast-paced, collaborative environment
• Effectively engage with and understand the needs of diverse individuals and groups within and outside the organization
• Time management and multitasking are essential
Physical and Mental Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• Overall Strength Demands: Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.
• Physical Demands: Continuously requires vision, hearing, twisting, and talking. Frequently requires standing, fine dexterity, sitting, and handling. Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching. Rarely requires climbing.
• Machines, Tools, Equipment, and Work Aids: Laptop, phone, calculator, printer, copier, and automobile.
• Computer Equipment and Software: Word, Excel, PowerPoint, Outlook, Internet, and ERP system
• Maintain regular work attendance during scheduled hours
• Acknowledge and adhere to all company policies
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