Job Title: Accounts Receivable Specialist
Department: Finance
Supervisor: Finance
FLSA Status: Exempt
Revised: 03/2024
Purpose of Job
At Tennessee Distilling Group, we rely on a meticulous financial system to drive business forward. The Accounts Receivable Specialist will be instrumental in keeping that system running smoothly by managing cash influx and collecting payments from our customers. The AR Specialist will be responsible for processing, tracking, and recording payments in an accurate, efficient, and timely manner. The AR Specialist will have both a day-to-day and ongoing impact on financial transactions, keeping TDG on track, on time, and on good terms with our valued customers.
Job Duties and Responsibilities
- Support the TDG Finance Team in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts
- Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
- Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
- Assist in streamlining the accounts receivable process by identifying areas for performance improvement
- Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements
- Creating sales orders
- Generating and verifying invoices for appropriate documentation prior to payment
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
- Monitor and collect accounts receivable by contacting clients via phone, email, and mail
- Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
Support other accounting and finance team members, inventory management, and cost accounting
Benefits
- Health Insuracne: Cigna Gold Level
- 100% company paid premium for employee
- 75% company paid premium for family
- 401(k) Plan
- 100% company match for the first 5%; immediate vesting
- Dental & Vision Coverage
- Life Insurance
- Basic Life – 100% company paid – $100,000 term policy
- Supplemental Life – Employee paid up to $300,000
- Short and Long Term Disability
- 100% Company Paid
- Critical Illness & Accident Insurance – Employee paid
- 16 Day of Paid Time Off (PTO)
- 6 Paid Holidays
- Clothing
- TDG Logoed apparel company paid
- $400 LL Bean Budget
- Healthy Snack and Beverage program, free of charge
- Bonuses: Company-wide issued annually at company discretion
- Barrel Program
- Full barrel of new make whiskey upon hire and after each additional 2 years of employment
- Barrel can be sold back to the company between 2-4 yeas ageing at a company published price
- Tuition Reimbursement
- 100% tuition reimburesement with supervisory approvalGeneral Requirements
As part of our commitment to maintaining a safe and productive work environment, pre-employment drug testing is conducted post-conditional job offer acceptance. A positive result may lead to the denial of employment. Post-accident and reasonable suspicion drug and alcohol testing are also implemented to ensure a safe work environment.
Requirements
Job Requirements and Qualifications
- Superb time management and detail orientation
- Strong mathematical skills
- Understanding of basic principles of finance, accounting, and bookkeeping
- Ability to keep company and partner confidences
- Proficiency with QuickBooks Online and one of the commonly used accounting ERP systems, such as Oracle, SAP, NetSuite
- Associate’s degree or equivalent; minimum of 2 years of relevant experience will be considered in lieu of education
- Experience in accounts receivable or accounts payable
Experience in driving process improvement
Physical and Mental Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Maintain regular work attendance during scheduled hours
Acknowledge and adhere to all company policies
General Requirements
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs or technological developments.). This job description does not constitute a written or implied contract of employment.